Circulating Art Loan Program
OVERVIEW AND GUIDELINES
In an effort to meet the Collection's mission and to
make a portion of the Tufts Permanent Art Collection accessible,
the Tufts University Art Gallery administers a Circulating Art Program.
Through this program, select works of art are available for loan to
eligible departments, offices, and centers on Tufts' campuses, provided that the
conditions for loan, described below, are met.
LOAN REQUEST PROCESS
- Requests for loans of works of art should
be made in writing (or email) to Collection Registrar (Laura McDonald)
and should address the following conditions:
- Kind of space (private office, semi-public
office/department/suite), public access area (e.g., corridor, lobby)
- "Live" Security level of that space during
business hours (no live security; minimal or occasional live security; constant
- Business hours (when is space unlocked and
- Is there an after hours security system
with keypad in the space?
- Natural light level (number and location of
windows in space) and ultraviolet window treatments (do they exist or not?)
- Configuration of space (a diagram or sketch
is needed of the walls or other spaces available for works of art; this should
include notations on window, door, and furniture locations; width of each wall
available; existence of chair rails; height of each wall (if chair rail exists,
height from top edge of chair rail and/or height of furniture)
- Type of art work preferred (photographs,
paintings, prints [lithographs, screenprints, woodcuts, etchings, etc.],
- Aesthetic preferences (abstract,
representational, experimental, conceptual, portraits, landscapes, genre/still
life, other subject matter, etc.)
- After the request is received, the Collection Registrar and
Director of Galleries and Collections review the request and propose a list of
works to match the Borrower's criteria as closely as possible.
These images will be electronically sent to the main contact/liaison for
the Borrower as JPEGs or in a grouping as a PDF. An
exchange will ensue till a checklist of works to be borrowed is agreed upon.
- By initiating the Request Process,
potential Borrowers agree to comply with the additional conditions and
eligibility requirements cited below.
- Tisch Library conference rooms, stacks, reading areas, and Tower Café
- Deans', Provosts' and President's Offices and suites
- Gifford House (President's Home)
- Chase Center, Carmichael Hall
- Admissions Office (Bendetson Hall)
- Center Directors' and Department Chairs' offices
- Wide corridors
- Department conference/seminar rooms and offices
- Suites and/or reception areas with live security
- Other libraries
- Tufts University Art Gallery and Slater Concourse Gallery (Aidekman
- Class Rooms
- Department lounges/common areas
- Dining Halls
- Faculty offices
- Private staff offices and meeting rooms not frequented by students
- Rehearsal rooms
March 1 to May 15 (annually)
Exceptions will be made when an office is vacated, newly occupied, or
moved and new, or additional art that meets the aforementioned eligibility
requirements is requested in writing.
DELIVERY AND INSTALLATION PERIOD
May 23 (after Commencement) to fourth week of August (before Freshman
Orientation week). Delivery and installation will be
scheduled and conducted by Tufts University Art Gallery staff in the order in
which requests are received, subject to framing needs and other preparation
requirements of the loan.
Exceptions will be made when an office is vacated or moved and new or
additional art that meets the aforementioned eligibility requirements is
CONDITIONS OF LOANS
- The Department to which the work(s) of art
are loaned assumes responsibility for the care and the safety of the art. The
Department cannot transfer responsibility to another Department.
If damage (physical stress from sources such as sunlight or moisture, or
vandalism) or loss is detected to any work of art on loan, the primary contact
for the Borrowing Department will notify the Collection Registrar and/or the
Director of Galleries and Collections immediately.
- The work(s) of art must be installed,
moved, or removed only by Tufts University Art Gallery staff.
- The Tufts University Art Gallery may recall
the work(s) of art at any time for purposes of conservation, research,
exhibition, or as deemed necessary.
- The Tufts University Art Gallery must
receive at least two weeks' notice to remove (a) work(s) of art, unless
the cause for removal is damage.
- Works of art lent to the Borrowing
Department shall not be unframed or removed from mats, mounts, or bases for any
purpose whatsoever, or cleaned, repaired, or transported in damaged condition
except with the express permission of the Director of Galleries and Collections.
- The duration of the loan is at least one
year and a maximum of five years, with the exception of circumstances
noted in Point 3. The Tufts University Art Gallery reserves the right
to determine the length of the loan period.
- The Borrower agrees to pay a fee to prepare
the loan, deliver and install the art work(s) of $45/hour with a minimum of two
(2) hours; payment will be handled by IDR.
- The Borrower agrees to pay for
museum-quality framing (arranged for by the Tufts University Art Gallery) if
two-dimensional works of art selected are not currently framed; payment will be
handled by IDR.
- Failure to comply with any of these terms
may result in the removal of art work(s) from your custody.
Retroactive Enforcement and Recall
In addition to the aforementioned Conditions of Loan, The Tufts
University Art Gallery reserves the right to retroactively enforce and recall
works of art that it deems are in jeopardy, which no longer meet the eligibility
requirements, or which have been on view more than five years, particularly in
the case of works of art on paper located in proximity to natural light or
windows without UV-treatment.
Alternatives to Original Works of Art
If no appropriate or desirable work is available for loan at the time
of your request, you could consider purchasing museum reproductions (essentially
high quality posters, not original works of art). Many vendors exist and many
museums now have online gift shops, where poster reproductions may be